Council Committee Descriptions

  • Standing Committees (italicized committees are not listed in the Bylaws):

    1.Archives/Historical - provides and maintains the history of the Council.

    2.Budget & Finance-shall keep check on income and expenditures and prepare a budget each year to be presented in May and approved at the Annual Meeting. The treasurer and financial secretary are members of this committee.

    a.Audit Subcommittee-to prepare a report that summarizes all financial activities during the previous administration

    3.Constitution & Bylaws-to review and provide changes (if necessary) to these documents during the even year of the current administration

    a.Nominations Subcommittee-to provide a slate of officers for the upcoming administration. Elected officers are president, vice-president, recording secretary, financial secretary, corresponding secretary, treasurer, business manager, parliamentarian and chaplain. The committee will provide a slate of officers at the May meeting of every odd year. Officers will be sworn in at the Annual Meeting of every odd year.

    4.Program-shall be responsible for projects (annual and special).

    a.Breakfast with Santa Subcommittee-

    1.To select sites in the Greater Houston area for our signature project during the month of December

    2.To purchase toys and food for the event (food only at Blue Triangle Multi-Cultural Association)

    3.To assist the site coordinator and staff where necessary during the event

    4.To provide a Santa Claus for the event

    b.Annual Meeting Subcommittee-to make plans for our end of the year meeting every June. Responsible for securing a location, food/drinks, and decorations. One sorority and fraternity serve as the co-hosts each year on a rotating basis

    c.Happy Hour/Party with a Purpose Subcommittee-a social gathering held on the fifth Friday where it occurs. Responsible for securing a location, a theme, and a charitable activity.

    d.Public Policy Subcommittee-to educate the community on social, political, health and economic affairs via forums, seminary, workshops, and voter registration drives. Each chapter is asked to make a minimum $100 contribution for this committee.

    e.Relay for Life Subcommittee-to organize a team of individuals to participate in the major fundraiser for the American Cancer Society in the Spring of every year. Each chapter is asked to make a minimum $100 contribution to this

    5.Protocol/Courtesy-Shall suggest and plan amenities and participation of the Council during the visits of distinguished groups and/or fraternal individuals; extend courtesies to representatives and their families in the event of births, deaths, or any other occurrence that the Council deems necessary

    6.Publicity-shall keep the public informed of activities throughout the year. The committee will contact the media and make use of their public service programs.

    7.Technology Integration-to maintain the Council's website.

    8.Ways and Means-shall plan the fundraising activity and assist in fund of the other activities of the Council.

    a.Greek Picnic-to makes plans for our area-wide social gathering in the spring of every year. Responsible for securing a location, food/drinks, entertainment and vendors. Proceeds to benefit a local charity.